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Prepare For An Outdoor Wedding

The only thing that can ruin a perfect wedding reception held outdoors is when it rains without warning and the guests will have to run for cover. Chaos will instantly ensue without doubt. Fortunately, there are ways to prevent an outdoor wedding from getting ruined.

Plans and Back-Up Plans

It is a must to plan any event to the smallest detail and not leave anything to chance because even a small detail can cause a big issue when not taken care of. It is also worth mentioning that the plan should have at least one back-up plan in case the original plan cannot be executed for some reason such as venue issues or weather issues. When planning an outdoor wedding, include in the plan a marquee hire to address issues of unexpected rains. Preferably, the marquee should have flaps or walls. In case the rains are accompanied by winds, the flaps can just be secured to shield guests.

Check Regularly For Weather Updates

No matter how good the venue, food, music, wine and guest list plans are, when bad weather comes in the way, it will all go to waste. Hence, include in your back-up plan a possible reschedule of the wedding date or an alternative venue. Make it a habit to check for weather updates to make sure that if it is really needed, the venue will have to be moved indoors or to another location. If a storm will make a landfall on the date selected for the wedding, it may be a wiser move to change the date of the wedding.

Conduct Regular Meetings

Make sure that meetings with the people in charge of food, venue, music, guests, decorations, entourage, programme, et cetera are held at a regular basis to check on the progress of the plan. Regular reports should also be included and each one should give an update on their parts regularly as well so that all can be sufficiently addressed if there is a need to. Make sure that everything stays within the budget, the marquee hire and other structures if they are included in the back-up plan. Allow for some contingency because there is always a possibility that unforeseen expenditures may arise.